Managing Your Publication Schedule

Publisher

Effective content management goes beyond publishing articles one at a time. As a Publisher, you should think about the overall rhythm and balance of content on the platform.

Reviewing Your Publication Queue

Open the Articles collection and filter by Approved status to see what is waiting for publication.

Note the categories and topics represented. Aim for a balanced mix rather than publishing several articles on the same topic at once.

Check the dates — older approved articles should generally be published first unless there is a reason to prioritize newer content.

Approved articles list sorted by date showing the publication queue

Consistent cadence matters

Learners engage more with platforms that publish regularly. A steady stream of one to two articles per week is more effective than publishing a batch of ten articles followed by weeks of silence.

Coordinating with the Editorial Team

Work with Editors to maintain visibility into the content pipeline:

Upcoming content — Know what is currently in review so you can anticipate your publication queue.
Priority content — Some articles may be time-sensitive (seasonal topics, responses to industry developments). Coordinate with the team to fast-track these through review.
Content gaps — If you notice that certain categories or topics are underrepresented, flag this to the editorial team so they can encourage contributor submissions in those areas.

Your responsibility does not end at publication. Published content should remain accurate and relevant:

Periodic review — Check published articles periodically, especially in fast-moving fields where information can become outdated.
Flagging updates — If a published article needs updating, coordinate with an Editor to make the necessary changes.
Archiving decisions — When content is no longer relevant, archive it rather than leaving outdated material visible to learners.

Use the article list sorted by publication date to identify older content that may need a freshness review. Articles older than six months in rapidly evolving topics are good candidates for a check.

Updating Published Articles

When a published article needs a correction or update:

Coordinate with an Editor who can make the content changes directly.

For minor corrections (typos, broken links), the article can remain published during the edit.

For significant changes, consider archiving the article temporarily while the revision is completed.